Replicon Time
Stop paying for time you can’t see.
Every pay period, manual timekeeping pays out hours nobody worked, overtime nobody approved, and admin time nobody budgeted for. For government contractors, it also puts labor charging accuracy and audit readiness on the line. None of it shows up as a line item. Replicon Time makes it visible and recoverable. This page shows you where it leaks, what it looks like in dollars, and how to estimate your own number in about two minutes.
Hosted by Infotek Consulting, an authorized Replicon reseller, with 20 years implementing time, billing, and PSA systems.
The problem
Where Time and Payroll Leak
When time is captured on paper, in spreadsheets, or on a basic clock, money leaks in places that never appear on the P&L. Which places depends on how you get paid.
If you run an hourly workforce
Payroll leakage
Rounding, early and late punches, buddy punching, and transcription errors add paid minutes every shift. Each one is small. Across every employee and every pay period, they add up to real payroll dollars.
Unplanned overtime
When supervisors can’t see hours building during the week, overtime is discovered on payday instead of managed before it happens. You pay the premium for hours nobody planned.
Admin time
Payroll and supervisors spend hours every period chasing missing punches, correcting errors, and rekeying time into payroll. That time comes back every period.
If you are a government contractor
Labor charging accuracy
Late entries and mischarges to the wrong contract or charge code lead to corrections, write-offs, and costs you can’t bill. On cost-type and T&M work, every mischarged hour is revenue at risk.
Timesheet compliance
Chasing late timesheets and reviewing changes eats finance hours every period. The work grows with headcount, not with revenue.
Audit readiness
Floor checks and incurred cost audits mean pulling records, explaining changes, and proving approvals. Without a system audit trail, that prep is manual every time.
Each of these is fixable. They persist because no one owns the number, and the tools most organizations run cannot show it.
What it costs
What the Leak Looks Like in Dollars
Hourly employer
- 150 hourly employees
- $24 an hour
- 40-hour week
- 8% overtime
- Basic time clock
$88K*a year
Payroll you could keep by reducing leakage from rounding, missed punches, and transcription errors.
$34K*a year
Overtime premium you could avoid by spotting overtime before it happens, not on payday.
165 hrs*a year
Admin time you could get back by cutting the chasing and rekeying from every pay period.
Government contractor
- 75 employees
- $55 direct labor rate
- 60% of labor on cost-reimbursable or T&M contracts
$42K*a year
Billable labor you could recover by catching mischarges and late entries before they reach an invoice.
$99K*one time
Working capital you could free up by invoicing sooner from clean, approved time, plus lower carrying costs each year after.
These savings don’t depend on new hires or higher rates. They come from money you already spend or have already earned, captured more accurately. The figures use the low end of the estimate range, so organizations with more to recover could see more.
* Illustrative estimates from our Replicon Time ROI calculator, based on the example details shown and the low end of its estimate range. Actual results depend on your organization’s data, adoption, and processes. Run your own numbers in the calculator below.
How Replicon Time helps
Any One of These Is Worth Recovering
Most organizations have room in more than one.
Time you can trust to be accurate
Replicon captures time where the work happens: on a phone, a browser, or a kiosk, with rules that apply the same way to every employee. Paid time matches worked time, and the payroll leakage stops at the source.
Pay periods that close themselves
Reminders, approvals, and a clean export to payroll or accounting replace the chasing and rekeying. Your payroll and finance staff get those hours back every period.
Labor charging you can defend
For government contractors, daily entry, charge code validation, and a full audit trail of changes and approvals keep time accurate and audit-ready. Floor checks and incurred cost audits start from records, not from scrambling.
The result
What the Recovery Looks Like
Carry the same hourly employer forward: 150 employees at $24 an hour, punching a basic clock, with time rekeyed into payroll every two weeks.
On paper, payroll looks fine. People get paid, the numbers tie out, nothing is obviously broken. What payroll cannot see is how many paid minutes never matched worked minutes, because the clock was never built to show it.
Put time capture, approvals, and the payroll export on one platform, and here is where the recovery lands.
None of it is a forecast of new business. It is money already spent or already earned, finally captured.
Hourly employer, recovered
- Accurate time capture keeps payroll$88K / yr
- Overtime managed before payday$34K / yr
- Approvals and a clean export return admin time165 hrs / yr
Total
About $128,000 a year
For this example, payback lands inside the first year.
The 75-employee government contractor example recovers about $54,000 a year, plus about $99,000 in one-time working capital. Payback comes in at about a year, without counting the working capital.
Product overview
See How Replicon Time Works
This two-minute overview from Deltek shows Replicon’s time tracking in action. In the video, you’ll see:
- One application for timesheets, time off, and labor compliance
- Time entry that works for office, field, and remote employees
- A compliance dashboard that tracks labor rules across jurisdictions
- Integrations with tools like Deltek, ADP, QuickBooks, and SAP
The video gives you the big picture. Want to see how it would handle your pay rules, job or charge codes, and approval steps? Book a live demo with one of our experts. For government contractors, we can also walk through charge code validation and the audit trail.
Who you work with
Who Runs Your Assessment
Infotek Consulting LLC is an authorized Replicon reseller with 20 years implementing time, billing, and PSA systems for government contractors, professional services, engineering, construction, manufacturing, and distribution firms. We have spent two decades on the operational side of how these organizations track time, run payroll, and pass audits, which is why we lead with the number rather than the software.
Calculator
Estimate Your Replicon Time Savings
Choose hourly workforce or government contractor, enter what you know about your organization, and the calculator returns a conservative-to-upside range, shows where payback lands against a 12-month line, and produces a branded one-pager you can take to your leadership.
Next step
Turn the Estimate Into a Real Number
The calculator gives you a planning range. The next step turns it into a number you can defend.
In a 20-minute Fit and ROI Assessment, one of our experts walks through your actual headcount, payroll, overtime, and timesheet process and validates the estimate against your real data. No canned slides, no pressure. You leave with a number you can take to your leadership. Software and setup are scoped to your organization during the assessment.
This page uses illustrative worked examples for planning purposes. Actual results depend on your organization’s data, adoption, and process discipline. Figures represent recovered payroll, avoided overtime, recovered labor charges, and admin time, not net profit. This is not legal, tax, or audit advice.
Infotek Consulting LLC, authorized Replicon reseller.